So you may be asking yourself, “how do I take meeting minutes?” If they are absent, someone can be appointed, however, this can vary from organization to organization. The secretary is generally the one responsible for keeping records. If a member is consistently absent, the meeting minutes can act as a record.Īnother common question is who’s responsible for recording meeting minutes. For board of directors meetings, for example, it’s important to have active participation. This is done for two reasons – to keep everyone informed and to document attendance. Details on the next meeting (date and time)Ī common question about meeting minutes is why you should include the names of all attendees and absent members.
Of course, these additions to your meeting minutes depend greatly on the type of organization and the purpose of the meeting.
In your meeting minutes, you will not only track the votes but also attribute them to specific members to ensure accuracy and transparency.
Keep reading for helpful tips on how to take meeting minutes effectively, what you should include in your notes and a simple template you can copy. Despite the nomenclature, meeting minutes don’t have anything to do with actual minutes - meeting minutes are just about documenting the key decisions that were made and what’s to come next as a result. Taking meeting minutes is important for both historical record-keeping and as a reference for guests who couldn’t attend.